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====== Barcode and Text Fields  ======

<note important>This document is also available as a FreshDesk Solution Article \\
</note>

====== Topic overview ======

These form fields are available from the Barcode/text printer labels or the slip printer invoice printing. \\

Some fields do not work in all places. ie: KEYWORD only prints when printed from a shipping label. \\

System Five gives you total control over the content of the printed information. \\
To demonstrate the control that you have, an example of an Sales Warning/Up Sell Comment is used. \\
In our example, an Inventory Item has the following Sales Warning/Up Sell comment. \\

  * All Sales Final!
  * This item has been discontinued by the Supplier.
  * To Staff: No Returns or Refunds without a Supervisors Approval. \\
\\
System Five views the comment above as 3 separate lines of text, thereby allowing the definition of labels that only print specific desired lines. The amount text printing from each line can also be controlled. For example: to print a label including the complete first line and only a portion of the second, the following syntax is used in the label definition: 

< N.COMMENT:1,-1>   This tells System Five to print the entire first line on the Warning. \\
< N.COMMENT:2,32>   This tells the system to print the first 32 characters in the second line of the Warning. \\

The third line comment line and the portion of the second line that states 'by the Supplier' does not print. All three lines however are seen when the item is sold to customer or when the inventory item is opened for editing or viewing. \\

The anatomy of the field codes: \\
**N.COMMENT:1,-1 ** \\
(N)       = The Prefix \\
(.)       = The period indicates the end of the prefix. \\
(COMMENT)   = The field Code. \\
(:)      = The Full Colon is used to indicate that a number is next. \\
(1)      = The Number indicates the line or list item. \\
(,)      = The Comma indicates that a Length value is next. \\
(-1 or a number) = The use of (-1) as a length tells the system to print all of the text in the line \\
      = Another number, such as (20) prints the first 20 characters. \\

====== Advanced Inventory Control - Locations Examples  ====== 

The following are some examples of location-specific labels: \\

Example 1 - Location Fields \\

N \\
q816 \\
Q1624,20+0 \\
B80,800,0,1,3,7,100,B,"<PART >" \\
X20,20,2,800,1000 \\
A22,22,0,2,2,2,R,"<COMPANY.NAME,C >" \\
A25,100,0,2,2,2,N,"<DESCRIPTION,1>" \\
A25,200,0,2,1,1,N,"<LOCATE>" \\
A25,300,0,2,1,1,N,"<SERIAL.NUMBER>" \\
A100,500,0,4,3,3,N,"<PRICE.0>" \\
P1 \\

Example 2 - Inventory Location Fields \\

N \\
q816 \\
Q1624,20+0 \\
B80,800,0,1,3,7,100,B,"<INVLOCATBARCODE,-1>" \\
X20,20,2,800,1000 \\
A25,100,0,2,2,2,N,"<INVLOCATBARCODENUMBER,-1>" \\
A25,200,0,2,2,2,N,"<INVLOCATPART,-1>" \\
A25,300,0,2,2,2,N,"<INVLOCATPARTDESC,-1>" \\
A25,400,0,2,2,2,N,"<INVLOCATHIGH,-1>" \\
A25,500,0,2,2,2,N,"<INVLOCATPICK,-1>" \\
A25,600,0,2,2,2,N,"<INVLOCATPUTAWAY,-1>" \\
A25,700,0,2,2,2,N,"<INVLOCATTEXT,-1>" \\
A25,800,0,2,2,2,N,"<INVLOCATPARTBARCODE,-1>" \\
A25,900,0,2,2,2,N,"<INVLOCATPARTBARCODENUMBER,-1>" \\
A25,950,0,2,2,2,N,"<SERIAL.NUMBER,-1>" \\
P1 \\

Example 3 - Location Fields \\

N \\
q816 \\
Q1624,20+0 \\
B80,800,0,1,3,7,100,B,"<LOCATIONBARCODE,-1>" \\
X20,20,2,800,1000 \\
A25,200,0,2,2,2,N,"<LOCATIONBARCODENUMBER,-1>" \\
A25,300,0,2,2,2,N,"<LOCATIONCOMMENT,-1>" \\
A25,400,0,2,2,2,N,"<LOCATIONPREVIOUS,-1>" \\
A25,500,0,2,2,2,N,"<LOCATIONTEXT,-1>" \\
A25,600,0,2,2,2,N,"<LOCATIONQUARANTINED,-1>" \\
A25,700,0,2,2,2,N,"<LOCATIONREQPICKING,-1>" \\
A25,800,0,2,2,2,N,"<LOCATIONPURPOSE,-1>" \\
A25,900,0,2,2,2,N,"<LOCATIONDEPTNAME,-1>" \\
P1 \\

====== Inventory Fields  ======

|CODE|   PRINTED INFORMATION|    SYNTAX & USES ||
|N.COMMENT:L,LEN |The Sales Warning/Up Sell Comment |L = The line number \\LEN = The length (-1 for all). ||
|N.FREEHEAD:L,LEN |The Free Form 1 Comment Header Text |L = The line number \\LEN = The length (-1 for all). ||
|N.FREEFORM:L,LEN |The Free Form 1 Comment Data Text |L = The line number \\LEN = The length (-1 for all). ||
|N.FREEHEAD.2:L,LEN |The Free Form 2 Comment Header Text |L = The line number \\LEN = The length (-1 for all). |
|N.FREEFORM.2:L,LEN |The Free Form 2 Comment Data Text |L = The line number \\LEN = The length (-1 for all). ||
|P.COMMENT:L,LEN COMMENT:L;LEN |The Invoice Comment Text |L = The line number LEN = The length (-1 for all). ||
|PRICE.N |The Selling Price, based on Price Schedule [N] |N = The Price Schedule Number. Values from 0 to a Maximum of 99 ||
|PRICE,-1 WHOLE COST |The Cost Price |PRICE,-1 – The Cost is padded to a length of 10 and Right Justified. WHOLE – The Cost is padded to a length of 7 and Right Justified. COST – The Cost is not padded and is Left Justified. ||
|CODE.-1 |The Cost Price in a coded format. |For more information on coded formats, see the link below. ||
|CODE.N |The Selling Price, based on the Price Schedule [N] in a coded format. |N = The Price Schedule Number. \\Values from 0 to a Maximum of 99 ||
|SALE.N |The Sale Price, based on the Price Schedule [N] |N = The Price Schedule Number. Values from 0 to a Maximum of 99 ||
|LIST |The List or Price Schedule 0 selling price. | ||
|ONSALE |The word 'SALE' is printed if the item is on sale.  | ||
|ISALE.N |The Sale Price, based on the Price Schedule [N], if the item is on sale.|N = The Price Schedule Number. Values from 0 to a Maximum of 99 ||
|TAX.N |Tax on PRICE.N based on the taxes set on the item. |N = The Price Schedule Number. Values from 0 to a Maximum of 99 ||
|TAXPRICE.N |Tax-Inclusive PRICE.N based on the taxes set on the item. |N = The Price Schedule Number. Values from 0 to a Maximum of 99 ||
|C |Category Number |||
|CATNAME |Category Name |||
|ITEM |Item Number |||
|PART \\ PARTNO |Part Number |||
|SUP.PART \\ SPART |The Supplier Part Number |||
|DESCRIPTION,LEN |The Description of the Item |LEN = -1 for the complete description. Any value between 1 and 255 is permitted. ||
|DESCINC \\DESCINCH |The Description of the item with special formatting for any (") in the text |The (") is replaced with (\") to allow printing in accordance with the EPL2 programming language for Epson and Zebra Printers, ||
|Q |Quantity |||
|S |In Stock (Sell Available) |||
|WO |Quantity on Work Order |||
|LAY |Quantity on Layaway |||
|O |Quantity on Order |||
|H |The High (Max) Quantity |||
|L |The Low (Min) Quantity |||
|LOCATE |The Location |NOTE: For Select Lot items, in the event that the Lot has not been selected, the Location of the Inventory Item is printed. ||
\\


==== Description 2 and Short Description fields aren't available in code based labels. ====

\\
\\
\\


====== Inventory Location Fields (Advanced Inventory Control Only)  ======

|CODE |PRINTED INFORMATION ||
|INVLOCATBARCODE |The inventory location record location barcode. ||
|INVLOCATBARCODENUMBER |The inventory location record location barcode human readable number. ||
|INVLOCATPART |The inventory location record part number. ||
|INVLOCATPARTDESC |The inventory location record part description text. ||
|INVLOCATHIGH |The inventory location record high quantity setting value. ||
|INVLOCATPICK |The inventory location record pick priority setting value. ||
|INVLOCATPUTAWAY |The inventory location record put away priority setting value. ||
|INVLOCATTEXT |The inventory location record location text. ||
|INVLOCATDATERECV \\(Printing from PO Only!) |The inventory location record date stock was received on a purchase order. ||
|INVLOCATPONUMBER \\(Printing from PO Only!) |The inventory location record purchase order number stock is ordered on. ||
|INVLOCATPACKSLIP \\(Printing from PO Only!) |The inventory location record packing slip number stock is to be packed for. ||
|INVLOCATPARTBARCODE |The inventory location record part barcode. ||
|INVLOCATPARTBARCODENUMBER |The inventory location record part barcode human readable number. ||



====== Location Fields (Advanced Inventory Control Only)  ======
  

|CODE |PRINTED INFORMATION ||
|LOCATBARCODE |The location record location barcode. ||
|LOCATBARCODENUMBER |The location record location barcode human readable number. ||
|LOCATIONCOMMENT |The location record comment text. ||
|LOCATIONPREVIOUS |The inventory location record part description text. ||
|INVLOCATHIGH |The inventory location record high quantity setting value. ||
|INVLOCATPICK |The inventory location record pick priority setting value. ||
|INVLOCATPUTAWAY |The inventory location record put away priority setting value. ||
|INVLOCATTEXT |The inventory location record location text.||
|INVLOCATDATERECV \\(Printing from PO Only!) |The inventory location record date stock was received on a purchase order. ||
|INVLOCATPONUMBER \\(Printing from PO Only!) |The inventory location record purchase order number stock is ordered on. ||
|INVLOCATPACKSLIP \\(Printing from PO Only!) |
|The inventory location record packing slip number for a purchase order stock is ordered on. ||
|INVLOCATPARTBARCODE |The inventory location record part barcode. ||
|INVLOCATPARTBARCODENUMBER |The inventory location record part barcode human readable number. ||



====== Invoice Fields  ======

|CODE |PRINTED INFORMATIOM |SYNTAX & USES ||
|DATE |Invoice Date | ||
|TIME |Current Time (Not Invoice Time).  | ||
|TOTAL |Invoice Total  | ||
|PAID |Invoice Paid Amount  | ||
|BALANCE |Invoice Balance  | ||
|SUB-TOTAL |Invoice Sub Total  | ||
|CHANGE |Tendered Change  | ||
|TAX NAME [N] |Tax Name |N = 1 to 8 for each of the 8 Tax Names possible in System Five. ||
|TENDER.N |Tendered Amount |N = 1 to 3 System Five allows up to 3 different Tenders on an invoice. ||
|TENDER.NAME.N |The Name of the Tender (eg. VISA or CASH) |N = 1 to 3 System Five allows up to 3 different Tenders on an invoice. ||
|CARD.NUMBER.N |Credit Card Number for the Tender |N = 1 to 3 System Five allows up to 3 different Tenders on an invoice. ||
|CARD.AUTH.N |Credit Card Authorization Number |N = 1 to 3 System Five allows up to 3 different Tenders on an invoice. ||
|CARD.NAME.N |The Name on the Credit Card |N = 1 to 3 System Five allows up to 3 different Tenders on an invoice. ||
|TENDER NAME C |Name for the Tender Type |C = A to Z were the letter matches the letter assigned in the Tender Setup. ||
|TENDER AMOUNT C |Amount for the Tender Type |C = A to Z were the letter matches the letter assigned in the Tender Setup. ||
|ICK |Salesperson / Clerk Number | ||
|CLERK NAME |Salesperson / Clerk Name | ||
|I.IPO |Invoice PO Number | ||
|TTL.DISC% |Total Discount Percent | ||
|TTL.DISC$ |Total Discount Dollar Amount | ||
|INVOICE TYPE | Invoice Type | ||
|I.INVOICE NUMBER |Invoice Number | ||
|TIME OUT |Rental Time Out |[Optional Feature Required] The Rental Feature is an option of System Five ||
|TIME IN |Rental Time In |[Optional Feature Required] The Rental Feature is an option of System Five ||
|EARLYPAY TEXT |Early Payment Discount Text ||
|EARLYPAY AMOUNT |Early Payment Amount to Pay ||
|I.NOTE.N |Invoice Note Line |N = the line number of the note to print. ||
|I.JOB NUMBER |Job Number if one is assigned to the Invoice |[Optional Feature Required] Job assignment is a function of the Lighting Store Option for System Five ||
|I.JOB PO NUMBER |Job PO Number |[Optional Feature Required] Job assignment is a function of the Lighting Store Option for System Five ||



====== Invoice Line Fields  ======


|CODE |PRINTED INFORMATIOM |SYNTAX & USES ||
|PARTNO |Part Number | ||
|SUPP PARTNO |Supplier's Part Number | ||
|CAT+PART |Category + Part Number | ||
|DESCRIPTION |Description form the Invoice Line |May or may not be the same as the Inventory Item Description. ||
|PRICE |Price of Each Item | ||
|XTOTAL |Extended Price (Line Total) | ||
|LIST |List Price | ||
|COST |Cost of the Item. | ||
|XCOST |Extended Cost (Line Total) | ||
|PERC.DISCOUNT.SCHEDULE |Discount from Customer's Normal Price Schedule. | ||
|DISC% |Discount Percent for the line | ||
|DISC$ |Discount Dollar Amount for the line.  | ||
|LTAX |Taxable Y/N | ||
|QUANTITY |Quantity Sold / Shipped | ||
|ORDERED |Quantity Ordered | ||
|KEYWORD |Keyword Associated with item. | ||
|TG.PART.N |The Part Number of a Tag Along Kit Item |N = a number representing the Tag Along kit item. Eg. TG.PART.1 would print the first part in the kit. ||
|TG.DESC.N |The Description of a Tag Along Kit Item |N = a number representing the Tag Along kit item. Eg. TG.DESC.1 would print the Description of the first part in the kit. ||
|TG.QUAN.N |The number of Kits X the Kit Quantity for the Kit Item. |N = a number representing the Tag Along kit item. Eg. TG.QUAN.1 would print the Extended Quantity of the first part in the kit. ||
|TG.KITQUAN.N |The Quantity for the Kit Item as assigned in the Kit. |N = a number representing the Tag Along kit item. Eg. TG.KITQUAN.1 would print the Quantity of the first part in the kit. ||
|RANDOMPRICEBarcode |System Five Random Price Barcode | ||
|RANDOMWEIGHTBarcode |System Five Random Weight Barcode | ||
|SERIAL.NUMBER |The Serial Number of an Item | ||
|SERAIL.NUMASBarcode |The Serial Number above in a Scanable Barcode Format. | ||
|SERIALBarcode |The Barcode Number assigned to the Serial Number |System Five has the optional ability to allow the assignment of a secondary number to each serialized item. See: Inventory Setup > Inventory Options 1 for details. ||
|LINECOMMENT:0 |Dynamically prints the Line Item Comments. |Example: If you enter a line item comment that contains 3 lines of text as follows: 5" x 8" Not cut to size, But cut to fit. All three of the lines print. |
|LINECOMMENT:N |Prints the specific line item comment line referenced by the value in N |N = 1 to ? Although there is no specific limit to the number of lines that a comment can contain, it would be impractical to include too many lines on a receipt or label. However, you may want to use the first line of the comment for a specific purpose and always include that text. LINECOMMENT:1 prints that information. ||


Since the fields used for Customers, Suppliers and Brands are the same, System Five utilizes the following prefix values for the available fields: 


====== Customer Label Fields ======

The Prefix = C 
The [C] prefix should only be used in the creation of Customer, Shipping Container and Shipping Part labels. 


====== Supplier Label Fields ======

The Prefix = S 
The [S] prefix can be used for Supplier, Shipping Part and Inventory labels. 

Brand Label Fields 
The Prefix = BRAND 
The [BRAND] prefix can be used for Inventory labels ONLY. 


====== Ship To Label Fields  ======

The Prefix = SH 
The [SH] prefix can be used for Shipping Container and Shipping Part labels. 

The following codes can be preceded by the prefixes listed above to change the source of the information that is printed. Be sure to use the appropriate prefix for the desired label as mentioned above, otherwise errors result. 



|CODE |PRINTED INFORMATION |SYNTAX & USES ||
|NAME |The full name | ||
|ADDRESS 1 |The first line of the address | ||
|ADDRESS 2 |The second line of the address | ||
|ADDRESS 3 |The third line of the address |Choose either Address 3 & 4 or City & Postal, but not both as they print similar information. ||
|ADDRESS 4 |The fourth line of the address |As Above ||
|CITY |The city |As Above ||
|POSTAL CODE \\PC \\ZIP |The Postal or Zip Code |As Above ||
|PHONE 1 |Phone 1 | ||
|PHONE 2 |Phone 2 | ||
|PHONE 3 FAX |Phone 3 (Fax number) | ||
|TAX NUMBER |The Tax Number from the Financial tab. | ||
|CONTACT NAME |Contact Name | ||
|INFO |Extra Info  | ||
|BALANCE |Account Balance | ||
|LIMIT CREDITLIMIT |The Account Credit Limit | ||
|UNIQUE |The Unique Record Number  | ||
|EMAIL Email Address | ||
|WEB |Web Site Address | ||
|CD DEPT |The System Five Department assigned to the Customer, Supplier or Brand ||
|COMMENT:N |The Comment lines |N = The line number of the comment that is printed. ||
|FREEHEAD:N |The Free form Header Text by Line Number |N = The line number of the Free form Header text that is printed. ||
|FREEFORM:N |The Free form Data Text by Line Number |N = The line number of the Free form Data text that is printed. ||
|CUSTOMER Barcode |Prints the account number as a Barcode. - For a Customer: If scanned, starts an invoice for that customer, or changes the customer on a current invoice. |Although System Five prints the same information for Brands & Suppliers there is currently no use for these Barcodes.||
|CUSTOMER QUICK |Prints the account number as a Barcode. - For a Customer: If scanned, starts a quick cash invoice for the customer, or changes the customer on a current invoice. |Although System Five prints the same information for Brands & Suppliers there is currently no use for these Barcodes. ||



You can also create a barcode for a clerk or customer to use in making invoices. 

====== Shipping Part Label  ======

When creating a shipping part barcode label, the text code to display an invoice line's Z-sheet information is <ZSHEET>. <ZSHEET,-1> ensures that the entire text of the Z-sheet information is displayed. 










======  ======


== Re-Created By Steve Wind May 19 2021 ==